The Fleet Take action row: what needs your attention now

What the Take action row is

Fleet is where Verinode reads your vehicles: service trucks, vans, equipment trailers, hydrovacs, contents-transport trucks, and everything you keep them compliant, insured, and staffed to drive. The Take action row is the second thing you see on the page, right under the fleet hero. It is five tiles wide, and every tile in it exists to answer one question: does something in the fleet need a decision from you this week.

Four of the five tiles are counts pulled straight from your own records: overdue compliance, insurance renewing soon, driver issues, and at-fault accidents in the last three years. Verinode does not invent these numbers or compare them to a peer network, it reads the compliance events, policies, drivers, and accidents you already have on file and applies a fixed threshold to each. The fifth tile is different: it launches Maintenance Schedules, a standing tool rather than a live count, because maintenance intervals only start flagging once you tell Verinode what to watch.

Where to find it

Open Fleet from the sidebar at /fleet. The page opens with the fleet hero (active vehicle count, acquisition value, owned vs. leased split), then the Take action row directly beneath it, then an Explore row of six tabs (Roster, Maintenance, Compliance, Insurance, Drivers, Recurring Costs) plus two more read-only tiles below it, and finally Recently added, your last eight vehicles.

Every tile in the Take action row is a click target. Clicking a count tile opens the matching deck slide (Compliance, Insurance, Drivers, or Accidents) anchored to where you clicked. Clicking the Maintenance Schedules tile opens its own deck the same way. Nothing here requires a page reload, the slide comes in over the page and the nav stays put.

The five tiles, in order

1. Maintenance Schedules (launch tile)

What it is. This is not a count, it is an entry point. It sits first in the row because setting up maintenance intervals is the highest-leverage thing you can do here: once you tell Verinode how often something needs service, Verinode watches the calendar for you. The tile carries a live-looking pulse dot and the eyebrow reads "Maintenance Schedules" with the line "Never miss a service" underneath, echoing the deck's own subtitle.

What clicking it opens. A three-tab deck:

• Overview. Explains the value in plain terms: "Set the service interval once." / "We flag what's due so a filter, an oil change, a calibration never slips." Before you have any schedules, it shows a worked example (an air mover filter change due in 12 days, a box truck oil service due in 3 weeks, a dehumidifier coil clean on a 90-day cycle) labeled as an example, and an empty-state list of what will appear once you start: "What's due, soonest first" and "Overdue services, flagged."
• Due, labeled with a live count of your active schedules. This is the working list: one row per schedule, showing the asset and service name (for example "Air mover #3 · Filter change"), the cadence ("Every 90 days"), and a due read-out, "Due in 12 days," "Due today," or "Overdue by 6 days" (shown in red). Each row has two actions: Remove deletes the schedule, and Serviced logs it done and rolls the next-due date forward by the interval.
• Set a schedule. Pick an asset (equipment or a fleet vehicle, grouped in the dropdown), name the service, set an interval in days, miles, or hours, and record the last service date. Day-based intervals get a computed due date that shows up in the Due tab; miles- and hours-based intervals record the cadence without a calendar date, since Verinode does not track live odometer or engine-hour readings.

What it covers. Maintenance Schedules is shared between Fleet and Equipment: the same "Set a schedule" panel lets you pick a vehicle or a piece of equipment, so a single tool covers your trucks and your air movers, dehumidifiers, and other gear.

Empty state. If you have no equipment and no vehicles yet, the "Set a schedule" tab reads "Add equipment or a vehicle first. Schedules build on your assets." If you have assets but haven't set any schedules, the Due tab is empty and the Overview tab shows the worked example described above.

2. Compliance Overdue

What it is. A live count of compliance events, registration renewals, annual DOT inspections, safety inspections, emissions tests, IFTA filings, IRP renewals, and insurance-card renewals, that are past their due date right now.

What you see. The number is how many scheduled compliance events have a due date in the past. When that count is zero, the tile's sub-line switches to telling you what's coming instead: "N due in next 30 days." When it is above zero, the sub-line reads "Past due, needs attention." Below the number, a dot grid shows every scheduled event as a dot, with the overdue ones highlighted in red (Ember) so you can see the overdue share of your whole compliance calendar at a glance, not just the raw count.

The threshold. An event counts as overdue the moment its due date is in the past, there is no grace window. The "due soon" figure in the sub-line uses a 30-day look-ahead: any scheduled event due within the next 30 days (including today) counts there.

What clicking it does. Opens the Compliance slide, the same place the Explore row's Compliance tile leads.

3. Insurance Renewal

What it is. A live count of active commercial auto policies that are renewing inside the next 60 days.

What you see. The number is how many active policies fall inside that 60-day window. The sub-line reads "Nothing in the next 60 days" when the count is zero, or "Active policy renewing soon" when it is not. Below the number, a gauge shows the percentage of your active policies that are NOT renewing soon, so a fleet with one policy up for renewal out of several reads as a high, healthy gauge, while a fleet with everything expiring at once reads low.

The threshold. 60 days from today, measured against each active policy's end date. Policies with a status other than active (expired, cancelled, superseded) are not counted, only the ones currently in force.

What clicking it does. Opens the Insurance slide.

4. Driver Issues

What it is. A live count of active drivers who have either a license expiring soon or a flagged motor vehicle record (MVR).

What you see. The number is how many active drivers trip either condition below. The sub-line reads "License + MVR look fine" at zero, or "License expiring or MVR flag" otherwise. Below the number, a two-bar comparison shows drivers with no issue against drivers flagged, so you can see the flagged share of your active roster.

The threshold, license. A driver's license expiring inside the next 45 days counts as an issue.

The threshold, MVR. A driver counts as an MVR issue if any of these is true:

• Their MVR status is major violation or suspended.
• Their MVR was last pulled more than 365 days ago (Verinode reads this as the record having gone stale, not as a violation).

A clean MVR pulled recently, or a minor violation on an MVR pulled within the last year, does not count. Only active drivers are checked, inactive or barred drivers do not affect this tile.

What clicking it does. Opens the Drivers slide.

5. At-fault (36mo)

What it is. A count of at-fault accidents in your fleet's last 36 months, the figure a commercial auto broker looks at first when pricing your renewal.

What you see. The headline number is at-fault accidents only. The sub-line reads "No accidents logged in 3 years" when the 36-month window is clean, or shows the full mix, "N total / M at fault," when it is not, so you see the at-fault count in the context of everything logged, not in isolation. Below the number, a split bar shows the at-fault accidents (red) against the rest of the 36-month accident record (neutral gray), the same at-fault-vs-total split a broker reads.

The threshold. Any accident with an incident date inside the trailing 36 months from today. "At fault" reads the accident's own at_fault field, an accident marked not-at-fault, or one where fault has not yet been determined, does not add to the headline number but does add to the total shown in the sub-line.

What clicking it does. Opens the Accidents slide.

Reading the row together

The row is ordered by how directly you can act. Maintenance Schedules first, because it is the one setup step that keeps paying off. Then Compliance Overdue, hard regulatory deadlines with no grace period once they pass. Then Insurance Renewal, a known date you can plan around. Then Driver Issues, a mix of a fixed deadline (license) and a data-freshness check (MVR). Then At-fault (36mo), the slowest-moving number and the one that shapes your next insurance renewal the most, since carriers price commercial auto largely on 36-month at-fault history.

None of the four count tiles compare you to peer operators, there is no benchmark or cohort behind any of these numbers. They are a direct read of your own fleet's compliance events, insurance policies, drivers, and accidents against fixed calendar thresholds. If you want to see how your fleet costs and cadence compare to other operators, that lives in the Explore row's Maintenance Rhythm and Compliance On-Time tiles, and in Benchmarks.

Empty states

If you have not added any vehicles yet, the fleet hero itself reads "Add a service truck, van, equipment trailer, or hydrovac to start tracking maintenance, DOT compliance, fuel costs, and driver records," and all four count tiles in the Take action row show zero with their "everything's fine" sub-line, because there is nothing yet to flag. The Maintenance Schedules tile still opens normally, its Overview tab shows the worked example and its "Set a schedule" tab prompts you to add equipment or a vehicle first. As you add vehicles, log compliance events, upload insurance policies, add drivers, and record accidents, whether through + Add Vehicle in the page header, chat with IQ, or documents forwarded in, the four counts start reflecting real data and the tiles' preview charts (the dot grid, the gauge, the bars, the split segment) populate along with them.

Best-practice example

Say the row reads: Compliance Overdue at 1 ("Past due, needs attention"), Insurance Renewal at 2 ("Active policy renewing soon"), Driver Issues at 0 ("License + MVR look fine"), At-fault (36mo) at 1 ("3 total / 1 at fault"). Start with the overdue compliance event, it is the one with no grace period. Click through to Compliance, resolve or reschedule it. Then look at the two policies renewing inside 60 days, shop or confirm renewal terms with enough runway before they lapse. The at-fault accident is not something you fix today, but it is exactly the number your broker will ask about, so it is worth having the accident record complete (severity, claim status, police report) before that renewal conversation happens. Meanwhile, if you have not set any maintenance schedules yet, that is the one action on the row that is entirely within your control to start right now, one interval, and Verinode watches the rest of the calendar for you.

Related reading

• Understanding your margin
• Benchmarks overview
• The decision workspace
• Forwarding documents
• Connecting your data