The Fleet section: your vehicle footprint at a glance

What Fleet is

Fleet is where Verinode reads your vehicle footprint: the service trucks, vans, trailers, hydrovacs, and contents-transport trucks that get your crews and equipment to a loss. It tracks seven kinds of data per vehicle: the roster itself, maintenance history, compliance events (registrations, inspections, filings), insurance, drivers, recurring costs, and accidents. Verinode does not manage your fleet or make decisions for you. It surfaces what is overdue, what is renewing, and what a broker will ask about, from data that already flows in or that you log directly, so you spend less time chasing a spreadsheet and more time deciding what to do about it.

Where to find it

Open Fleet from the sidebar at iq.verinode.ai/fleet. If Fleet has not been switched on yet, the page shows a Switch on Fleet panel with a blurred preview of the real layout behind it and one button: "Data will appear here as it flows in. Nothing is switched on until you say so." One click switches it on, no separate confirmation step.

Once active, the page header reads Fleet with two controls on the right: a Send Data button (forward a registration, invoice, or policy document to add it directly) and a + Add Vehicle button that opens a manual entry form.

How the page is structured

Fleet uses the same shell as every other section: a stack of horizontal rows on the home screen, and a sliding card deck that opens when you click into any row. Four rows make up the home screen, top to bottom.

Hero: Active Fleet

The hero panel anchors the page on one number: Active Fleet, a count of vehicles with status Active (vehicles that are Retired or Sold are excluded from this count and from every other row's math). Next to the headline is a pill reading either "N Owned" or "N Leased/Financed," whichever group is larger among your active vehicles.

Below the headline, a line of context reads, for example, "12 active · 2 retired or sold. $340k in acquisition value." If no purchase price has been captured on any active vehicle, it reads "Acquisition value not captured yet" instead of showing $0. With no vehicles on file at all, the line reads: "Add a service truck, van, equipment trailer, or hydrovac to start tracking maintenance, DOT compliance, fuel costs, and driver records."

Three secondary tiles sit beside the headline:

• Acquisition Value, the sum of purchase price across active vehicles, formatted as a dollar figure. Its sub-label reads "Across Active Fleet" when there is a number, or "Not Captured Yet" when there isn't.
• Owned, a count of active vehicles with ownership type Owned, sub-labeled "Vehicle(s) On Balance Sheet."
• Leased / Financed, a count of active vehicles with ownership type Leased or Financed, sub-labeled "Vehicle(s) You Pay Monthly."

Take action

This row surfaces what actually needs a decision this week. It opens with a Maintenance Schedules launch tile ("Never miss a service") that opens a separate deck for setting interval-based service plans across both fleet and equipment: set a service interval once, and Verinode flags what's due. Behind it sit four metric tiles, each clickable straight into the matching tab of the slider:

• Compliance Overdue counts scheduled compliance events whose next-due date has already passed. When there are none, the sub-line shows how many are due in the next 30 days instead ("N due in next 30 days"); when there are, it reads "Past due, needs attention." A dot grid shows every scheduled event, with the overdue ones flagged red.
• Insurance Renewal counts active policies renewing within the next 60 days. Sub-line: "Nothing in the next 60 days" or "Active policy renewing soon." A gauge shows the share of active policies that are not about to renew.
• Driver Issues counts active drivers with a license expiring within 45 days, a major violation or suspension on their motor vehicle record, or an MVR that hasn't been pulled in over a year. Sub-line: "License + MVR look fine" or "License expiring or MVR flag." A two-bar chart splits active drivers into clean vs. flagged.
• At-fault (36mo) counts accidents in the trailing 36 months where your driver was found at fault, the same window a broker looks at when pricing a renewal. When there are none, it reads "No accidents logged in 3 years"; otherwise "N total / N at fault." A segmented bar splits the 36-month total into at-fault (red) and not-at-fault (neutral).

Explore

Eight tiles cover every corner of the fleet dataset, each opening straight into its tab:

• Roster, count of active vehicles, sub-labeled with the vehicle count. A segmented bar splits owned (green) from leased/financed (blue).
• Maintenance, total service records logged across the fleet, sub-labeled "No service history logged yet" when empty.
• Compliance, count of open (scheduled) events on the compliance calendar, with a dot grid flagging overdue ones in red.
• Insurance, count of active policies, sub-labeled "Add your commercial auto policy" when there are none.
• Drivers, count of active drivers, sub-labeled "Driver compliance not tracked yet" when empty.
• Recurring Costs, total monthly recurring spend across the fleet (fuel, leases, loans, parking, tolls), formatted as a dollar figure. A ranked bar chart shows the individual costs largest first.
• Maintenance Rhythm, the median interval between service visits, derived from your own logged maintenance dates, shown as a day count (e.g. "45d"). Below it, either "N overdue for service" or "On rhythm." This tile reads ", " and "Add service dates to map your rhythm" until enough maintenance history has been logged for Verinode to detect a pattern. A dot grid flags the vehicles currently overdue for their next service.
• Compliance On-Time, the share of compliance events completed by their due date, shown as a percentage, colored by how healthy the rate is. Reads ", " and "Log compliance due dates to track on-time rate" until there is enough compliance history to compute a rate.

Recently added

The last 8 vehicles added, newest first, each shown as a tile with the vehicle type (e.g. "Service Truck," "Hydrovac"), the vehicle's name as the headline, year/make/model underneath, and current mileage on the right when captured. Clicking a tile opens the vehicle profile directly on the Roster tab. With no vehicles on file, this row shows a single dashed placeholder: "No vehicles yet. Use "+ Add Vehicle" in the header to capture your first service truck, van, or trailer."

The slider deck

Clicking any tile opens a card-deck overlay with seven tabs across the top: Roster · Maintenance · Compliance · Insurance · Drivers · Accidents · Costs. Each tab is a full list or table for that data type, independent of which tile you clicked in from.

Roster. A table of every vehicle: Name, Type, Ownership, Year / Make / Model, Mileage, and Status. Click any row to open that vehicle's profile. Empty state: "No vehicles yet. Use "+ Add Vehicle" in the page header to capture your first service truck, van, or trailer."

Maintenance. A flat list of every service record across the fleet, sorted newest first, each row showing the service type, the vehicle name, the cost, the date, and mileage at service. Click a row to open that vehicle. A + Log Service button sits in the header (disabled with a tooltip, "Add a vehicle first," if the fleet is empty). Empty state: "No service history logged yet. Track oil changes, tire replacements, brakes, and repairs here."

Compliance. Events are grouped into four buckets, each shown only when it has rows: Overdue, Due in 30 days, Scheduled, and Completed, with a count next to each bucket header. Every row shows the event type, the vehicle, the responsible party, and the due date. Click a row to open that vehicle. Empty state: "No compliance events tracked yet. Add registration renewals, DOT inspections, IFTA filings, or insurance-card renewals here."

Insurance. A list of policies, each showing status, policy number (or "Commercial Auto Policy" if none is on file), vehicles covered, annual premium, monthly-equivalent premium, and renewal date (colored by how close the renewal is). Empty state: "No commercial auto policy tracked yet. Most operators carry a single fleet-wide policy, add yours from the declarations page."

Drivers. A table: Driver, Class, License Expiry, MVR Status, and Status, with the license-expiry column colored when it's approaching or past due. Empty state: "No driver compliance tracked yet. Add drivers once you've pulled their MVR and have a copy of their license."

Accidents. A header line gives the trailing-36-month roll-up: total accidents, at-fault count, and total claims paid, the exact numbers a broker looks at on renewal. Below it, a table: Date, Vehicle, Severity, At Fault, Claim status, and Amount. Click a row to open that vehicle. Empty state: "No accidents logged yet. Track collisions, claims, and at-fault history here, this is the answer to every broker's "how many accidents in the past 36 months?" question."

Costs. A running monthly total across the fleet sits at the top, followed by every recurring cost line (fuel, lease, loan, parking, tolls), each tagged to a specific vehicle or marked "Fleet-wide" when it isn't. Empty state: "No recurring costs tracked yet. Add fuel, lease, loan, parking, or toll spend here."

The vehicle profile

Clicking a specific vehicle, from the Roster table, the Recently added row, or any row elsewhere that names a vehicle, opens that vehicle's profile. The header shows the vehicle's type and ownership, its name, year/make/model, VIN, and plate, plus a status badge (Active, In Repair, Retired, Sold, or Totaled) and an Edit button.

Four stat cells sit under the header: Mileage, Age (in years, from the model year), 12mo service (dollars spent on maintenance in the trailing 12 months, with the record count underneath), and Next due (the date and type of the vehicle's next open compliance event, or "No open events").

Below that, six tabs scoped to this one vehicle: Overview, Maintenance, Compliance, Driver, Costs, and Accidents, each carrying a badge with its row count.

• Overview shows condition, VIN, plate, DOT number, GVWR, purchase date, purchase price, and mileage at purchase, plus any notes and, when one exists, the active commercial auto policy covering the vehicle. Clicking Edit turns this into a form: status, condition, current mileage, plate, primary driver (picked from your team roster), and notes. A Retire vehicle… link at the bottom of edit mode opens a confirmation; retiring sets the vehicle to Retired without deleting its service history, compliance events, accidents, or costs.
• Maintenance lists every service record for this vehicle with a Log Service button to add another.
• Compliance lists this vehicle's events with due dates and a Mark done action on any open event, plus an Add Event button.
• Driver shows the assigned primary driver's license, class, MVR status, and expiry dates, with a note when the license is expiring or has expired. If no driver is assigned, it reads: "No primary driver assigned. Set one from the Overview tab."
• Costs shows this vehicle's recurring costs and their monthly total, with an Add Cost button. If none are logged, it notes that fleet-wide costs (not tied to one vehicle) live in the slider's Costs tab instead.
• Accidents shows this vehicle's accident history plus its own 36-month total/at-fault roll-up, with a Log Accident button.

Adding a vehicle

The + Add Vehicle button opens a form: Name and Type are required (Service Truck, Cube Van, Pickup, Cargo Van, Equipment Trailer, Hydrovac, Contents Transport, or Other, which asks you to describe the vehicle), plus Ownership (Owned, Leased, Financed, or Rented). Year, Make, Model, VIN, Plate, State, Mileage, and Notes are all optional and can be filled in later from the vehicle's Overview tab. You can also use Send Data in the page header to forward a registration or invoice document and let Verinode extract the fields instead of typing them in.

Related reading

• Clients and carriers for the client and carrier side of the same operator data model Fleet belongs to
• Forwarding documents for how Send Data turns a registration or policy PDF into structured fleet records
• Connecting your data for the ingestion paths that keep Fleet current without manual entry
• The decision workspace for how a flagged renewal or overdue compliance event turns into a decision you can act on