Facilities: your operator footprint at a glance

What the Facilities section is

Facilities is where Verinode reads your physical footprint: the offices, warehouses, equipment yards, truck hubs, and storage units you operate out of. It is not a property management tool and it does not replace your lease binder or your accounting system. It is the layer that pulls the lease terms, renewal deadlines, compliance events, consumable stock, and recurring costs already sitting in your documents and settings into one place, so a renewal deadline or a compliance gap surfaces before it becomes an emergency rather than after.

Each facility you add becomes a single record that everything else attaches to: its lease, its compliance calendar, its consumable inventory, and its recurring monthly costs all live under that one facility, the same way a job's estimate, invoices, and photos all live under that job.

Where to find it

Open Facilities from the sidebar. The route is /facilities.

If Facilities has not been switched on for your account yet, the page shows the section activation gate instead of the data view. Turning the section on runs the (heavier) data fetch that powers the rest of this page.

The two-layer shell

Facilities uses the same shell every section in Verinode uses: a Home layer and a slider layer.

• Home is what loads first. It is a stack of rows, a hero panel at the top, a Take Action row of metric tiles, an Explore row of the five domain tiles, and a Recently added row, all built from <EntityHomeView>, the same shell that powers Jobs, Vendors, Clients, and every other section.
• The slider is a five-tab card deck, Footprint, Leases, Compliance, Consumables, Costs, that slides in over the Home layer when you click a tile. It opens anchored to wherever you clicked, so the transition feels like the tile is expanding into the deck rather than a page navigation.

Clicking a row inside any slider tab drills further, into the profile of the specific facility that row belongs to, in-card, without a modal popping over the deck. Closing the slider (or clicking outside it) returns you to Home with your data untouched.

The header carries two controls, wherever you are on the page: Send Data, which opens the same document-forwarding flow used across Verinode (see Forwarding documents), and + Add Facility, which opens the facility creation form.

The hero panel: your active footprint

At the top of Home, the hero panel answers one question: how big is my footprint right now?

• Active Footprint is the headline number: how many facilities have status Active (facilities can also be Inactive, Under Renovation, Exiting, or Exited; only Active ones count toward this headline).
• A pill beside the headline reads "N Owned" or "N Leased," whichever group is larger among your active facilities (Leased and Rented facilities are grouped together for this comparison). The pill is omitted entirely when you have no active facilities.
• Below the headline, a line of context: "N active · N archived or exiting," plus either the total square footage across active facilities or, if none has square footage on file, "Square footage not captured yet."
• Three secondary stats sit beside the headline:

- Total Sqft: the sum of square footage across active facilities. Reads "Not Captured Yet" if none has a value. - Owned: count of active facilities with ownership type Owned, labeled "Property On Balance Sheet" (singular) or "Properties On Balance Sheet" (plural). - Leased / Rented: count of active facilities that are Leased or Rented, labeled "Property You Pay Rent On" or "Properties You Pay Rent On."

Empty state. With zero facilities on file, the headline reads 0 and the sub-text becomes an invitation: "Add an office, warehouse, equipment yard, or truck hub to start tracking lease deadlines, compliance, and per-location cost across your operation."

Take action: what needs a decision this month

The Take Action row is four tiles, the things worth checking before they become a problem. Each tile opens the matching slider tab when clicked.

• Notice Windows (amber): counts active leases whose notice deadline (see below) falls within the next 90 days. The subtext names how many of those are auto-renewing within 30 days, since an auto-renew clock is the more urgent case, you have to act before it fires or the term extends automatically. A row of dots represents your active leases, with the ones inside the 90-day notice window flagged amber, so you can see at a glance what share of your lease book needs a look.
• Compliance Overdue (ember): counts scheduled compliance events whose due date has already passed. When nothing is overdue, the subtext shows how many are due in the next 30 days instead. A segmented bar splits your scheduled compliance events into overdue, due soon, and on track.
• Reorder Needed (copper): counts tracked consumables sitting at or below their reorder threshold. A gauge shows the percentage of your consumables that are above threshold, the higher the reading, the healthier your stock position.
• Compliance On-Time (green): the share of your scheduled compliance events whose due date has not yet passed, read at this moment, not a historical track record of how many inspections you completed on time over time. It needs a minimum number of tracked compliance events before it shows a percentage at all; below that it reads "Log compliance due dates to track on-time rate." When it is live, the subtext either says "All current" or names how many events are currently overdue.

Cold start. With zero facilities on file, all four tiles show an em dash instead of a stale-looking zero, with sub-copy inviting you to add your first facility ("Notice deadlines surface here," "Inspections, COIs, OSHA postings," "Track PPE + supplies per location").

The five domains

The Explore row holds one tile per domain, and each domain is also a tab in the slider. This is the taxonomy the whole section is organized around.

1. Footprint

Your list of facilities. The tile shows the count of active locations and a segmented bar splitting the footprint into owned (green), leased or rented (blue), and archived (gray), so you can read the shape of your portfolio, not just its size, at a glance.

Opening the tab shows a table: Name, Type (Office, Warehouse, Equipment Yard, Truck Hub, Storage Unit, Branch, Mixed-use, or a free-text label when you pick Other), Ownership (Owned, Leased, Rented, Subleased), Address, Sqft, and Status (Active, Inactive, Under Renovation, Exiting, Exited). Click any row to drill into that facility's profile.

Empty state: "No facilities yet. Use '+ Add Facility' in the page header to capture your first office, warehouse, equipment yard, or truck hub."

2. Leases

The rent side of your footprint. The tile shows your count of active leases and the total monthly rent across them, or "No active leases tracked" if you have none.

Opening the tab lists every lease, sorted by whichever comes first, its notice deadline or its term end date, so the one you need to act on soonest is always at the top. Each row shows the lease status, the facility name, the landlord (or "Landlord, " if not on file), the monthly rent, the term end date, and on the right, the notice deadline itself with a day count ("in 23d" or "40d ago"). Rows inside the notice window are colored to draw your eye; expired or terminated leases fade to muted.

A notice deadline is the date by which you have to notify your landlord if you intend to leave or renegotiate, derived from the lease's term end date and its notice period. Miss it and, if the lease auto-renews, you can be locked into another term you didn't choose.

Empty state: "No leases tracked yet. Open a facility profile and add a lease from the Lease tab."

3. Compliance

Everything with a due date attached to a facility, fire inspections, OSHA postings, business licenses, certificates of insurance, elevator and sprinkler inspections, fire extinguisher and HVAC service, pest control, move-out inspections, or a custom type you label yourself.

The tile shows your count of scheduled events, and a row of dots with overdue ones flagged.

Opening the tab groups events into four buckets, in order: Overdue, Due in 30 days, Scheduled, and Completed, each with its own count. Each row shows the event type, the event label if you gave it one, the facility it belongs to, the responsible party (or "Responsible party, "), and its due date.

Empty state: "No compliance events tracked yet. Open a facility profile and add inspections, certificates, audits, or renewals from the Compliance tab."

4. Consumables

Stockable supplies at a facility level: PPE, drying equipment, antimicrobial products, janitorial supplies, office supplies, safety gear, or an Other category.

The tile shows how many items you're tracking and a dot grid with low-stock items flagged.

Opening the tab splits your items into "Reorder needed" (quantity on hand at or below the reorder threshold you set) and "In stock," each row showing the category, item name, facility, the last unit cost paid, and the current quantity on hand against its threshold.

Empty state: "No consumables tracked yet. Open a facility profile and add stockable supplies (PPE, equipment parts, cleaning, …) from the Consumables tab."

5. Costs

The recurring monthly bills tied to a facility: utilities, internet, security monitoring, janitorial, landscaping, trash removal, property tax, property insurance, or an Other category. Sublet income is also tracked here as a negative offset against what a facility costs you.

The tile shows the total monthly recurring cost across every facility, as a ranked bar chart of your largest costs.

Opening the tab totals every recurring cost at the top and lists each one below, largest amounts aren't pre-sorted, but you can see the cost type, the facility, notes, the monthly amount, and the date it started.

Empty state: "No recurring costs tracked yet. Open a facility profile and add utilities, taxes, insurance, or internet from the Costs tab."

Recently added

The last row on Home lists up to eight of your most recently created facilities as tiles: type, name, city and state, and square footage if captured. Clicking one opens the Footprint tab with that facility selected.

Empty state: "No facilities yet. Use '+ Add Property' in the header to capture your first office, warehouse, or yard."

How a facility flows from add to profile

1. 1Click + Add Facility in the page header. A form opens asking for the facility's name and type (Office, Warehouse, Equipment Yard, Truck Hub, Storage Unit, Branch, Mixed-use, or Other, with a free-text description if you pick Other), and its ownership (Owned, Leased, Rented, Subleased). These three fields are required; everything else, address, city, state, postal code, square footage, and primary use notes, is optional at creation and fillable later.
2. 2Save it. The facility appears immediately in Footprint and in Recently added, with Home's counts and hero panel refreshed.
3. 3Click into the facility from any tab to open its profile. The profile starts on an Overview tab and adds Lease, Compliance, Consumables, and Costs tabs alongside it, each backed by its own add/edit modal, so you build out the lease terms, the compliance calendar, the consumable stock, and the recurring cost list for that one facility without leaving its profile.
4. 4As you add a lease, compliance events, consumables, or costs to any facility, they roll up automatically into the section-wide tiles and tabs on Home and in the slider, no separate step to "publish" them into the aggregate view.
5. 5When a facility closes or you move out, the profile's exit flow walks you through decommissioning it (including flagging any equipment still assigned there) rather than deleting the record outright, so the history stays on file.

Related reading

• Understanding your margin, for how facility costs feed into what you keep
• Forwarding documents, for how the Send Data flow gets lease and invoice documents into Verinode
• The decision workspace, for how flagged items like an overdue compliance event turn into a decision you can act on
• Benchmarks overview, for how facility cost efficiency compares against peers as that data matures