Explore Tile: Renewals

What the Renewals tile shows

Renewals is one of the five Explore tiles on the Vendors page, sitting alongside All Vendors, Avg Score, Coverage, and Spend. It answers one question: which vendor contracts are coming up for renewal, and how soon do you need to act. Verinode reads the renewal date on each active vendor relationship and turns it into a single number, a small preview chart, and a full Renewals tab you can open for the detail.

The tile itself shows a headline count, the number of active vendor relationships with a renewal date falling in the next 90 days, with the sub-label "next 90 days." When at least one of those renewals falls inside that window, the tile also carries a small three-segment bar underneath the number: the segment for renewals inside the next 30 days is toned to stand out, the 31-to-60-day segment sits in a cooler tone, and the 61-to-90-day segment reads neutral. A segment with nothing in it is simply left out of the bar. If nothing is coming due in the next 90 days, the tile shows no preview at all, just the count.

Tap the tile and Verinode opens the Renewals tab in the Vendors card slider, the full view this article covers.

Where to find it

Open Vendors from the sidebar at iq.verinode.ai/vendors. Scroll to the Explore row and tap the Renewals tile (it sits to the right of Spend). That opens the vendor card slider on the Renewals tab, one of five tabs across the top: Findings, Stack, Coverage, Spend, and Renewals.

The 12-month timeline strip

At the top of the Renewals tab, above the filters, sits a horizontal strip with one column per month, starting with the current month and running twelve months forward. This only appears once at least one active vendor relationship has a renewal date on file.

Each column stacks a small dot for every renewal landing in that month, colored to match the renewal's activity window (see below), so a cluster of red or yellow dots in one column is a visual flag before you read a single number. A column can show up to six dots; if more than six renewals land in the same month, the column shows a "+N" count instead of drawing more dots. If any single month holds more than one renewal, a line under the strip reads "Peak N in one month" so you know at a glance where your busiest stretch is.

This strip is a density read, not a filter. It does not respond to taps, it exists so you can spot a heavy quarter before you scroll the list below it.

The summary line

Directly under the timeline, a single sentence tells you what needs attention right now:

• If any renewals fall in the next 30 days, it reads "N need a decision in the next 30 days", and if there are also renewals in the 31-to-90-day range, it adds " · N due for quotes or AM meeting" to the same line.
• If nothing is due in the next 30 days but something falls in the 31-to-90-day range, it reads "N due for quotes or AM meeting in the next 90 days."
• If nothing is coming due at all in the next 90 days, it reads "All renewals are stable right now."

Filters

Below the summary line sit two controls:

• A search box (placeholder "Search vendors…") that filters the list by vendor name as you type, case-insensitive, substring match.
• A horizon dropdown with five options: Next 30 days, Next 90 days, Next 12 months, All upcoming, and Past due. The tab opens on Next 90 days by default. "All upcoming" shows every renewal from today forward regardless of distance; "Past due" shows only renewals whose date has already passed.

Both filters apply together, and only to vendor relationships marked active with a renewal date on file.

The renewal list

Below the filters, the list shows every matching renewal, soonest first. Each row has four parts:

• Vendor logo and name, with a small colored pill next to the name naming the renewal's activity window (see the next section).
• Meta line, the vendor's category, and if a current monthly cost is on file, the amount appended after a middle dot, for example "Software · $340/mo."
• A Discuss button on the right of the row, small copper text with a chat icon. Tapping it does not open the vendor's card, it hands the renewal (vendor name, category, renewal date, days until, activity window, and current monthly cost) to the IQ agent panel so you can talk through the renewal, quotes, or alternatives without leaving the Renewals list. The panel expands automatically when you use it this way.
• The renewal date and days-out count, on the far right, shown as month, day, and two-digit year (for example, "Aug 3, 26"), with the days-out reading underneath: a plain day count ("42d"), "Today," or, for a renewal already past its date, "Nd past."

Tapping anywhere else on the row (the logo or vendor name) opens that vendor's detail card.

Editing a renewal date inline

The date on the right of each row is editable in place, no need to open the vendor card. Tap the date and a native date picker appears with Save and Cancel underneath. Press Enter to save, Escape to cancel. While the save is in flight the Save button reads "Saving…"; if it fails, an error message appears under the picker (either a specific error from the save, or "Failed to save" as a fallback). Clearing the date field and saving removes the renewal date from that vendor relationship entirely, which moves it out of the dated list and into the "without a renewal date" tail described below.

Activity windows

Every renewal with a date falls into one of six windows based on how many days out it is. The window sets both the pill label on the row and the dot color on the timeline strip:

| Window | When | Tone | |---|---|---| | Decide now | 14 days out or less (including past due) | Ember Red | | Review terms | 15 to 30 days out | Hard Hat Yellow | | Meet AM | 31 to 60 days out | Hard Hat Yellow | | Get quotes | 61 to 90 days out | Copper | | Evaluate seats | 91 to 180 days out | Deere Green | | Monitor | more than 180 days out | Deere Green |

"AM" here means account manager, the vendor-side contact who handles your contract. A renewal that's already past due still shows the "Decide now" pill, it is treated as the most urgent state, not a separate category.

Vendors without a renewal date

Active vendor relationships that have no renewal date on file don't appear in the dated list above. Instead they collect in a collapsed line under the list: "N vendors without a renewal date ›" (singular "1 vendor without a renewal date" when there's exactly one). Tap it to expand a short list, up to ten vendors, each showing the logo, vendor name, and an "Add date →" link. Tapping a row opens that vendor's detail card, where you can add the renewal date.

Empty states

• No renewals in the selected horizon. When the current horizon and search combination has no matches, the list reads: "No renewals in this horizon." Try widening the horizon (Next 90 days to Next 12 months, or All upcoming) or clearing the search box.
• No dated renewals at all. If no active vendor relationship has a renewal date on file, the timeline strip does not render, and the list falls straight to "No renewals in this horizon." The "vendors without a renewal date" tail will still be there if any active vendors exist without a date.
• No vendor stack yet. If you haven't added any vendors, the Vendors page itself, above the Explore row, prompts you to add data (a vendor invoice, a forwarded renewal email, or a subscription receipt) before the Renewals tile has anything to show.

Best-practice example

Open Renewals and see the summary line read "3 need a decision in the next 30 days · 2 due for quotes or AM meeting." The timeline strip shows a cluster of five dots in the current month, three red, two yellow, so you already know this month is heavier than most. Sort by leaving the horizon on Next 90 days, work down the "Decide now" pills first (the ones that changed color from red risk to a resolved contract move the needle fastest), then use Discuss on the "Meet AM" rows to have the agent pull together talking points before the call. Any vendor with an outdated or missing renewal date gets fixed inline right there, either by tapping the date to correct it or opening the "vendors without a renewal date" tail to add one, so next month's read starts more complete than this one.

Data sources

Related articles

• Explore Tile: All Vendors and Your Stack
• Explore Tile: Coverage
• Explore Tile: Spend
• Forwarding documents into Verinode
• Connecting your data
• The decision workspace