The Roster tab: every vehicle on file

What the Roster tab shows

Fleet is the section that holds your service trucks, vans, trailers, and every other vehicle your crews run on. The Roster tab is the front door to it: a single table listing every vehicle you have on file, one row per vehicle, with the identifying facts an operator or a broker asks for first, type, ownership, year, make, model, mileage, and current status.

Verinode does not create or manage your fleet for you. It reads the vehicles you have added, and the registration and invoice documents you forward, and lays them out here so you always have one place to see the whole fleet at a glance. You decide what gets added, retired, or sold.

Where to find it

Open Fleet from the sidebar at iq.verinode.ai/fleet. The Fleet page opens as a horizontal card slider with seven tabs across the top: Roster, Maintenance, Compliance, Insurance, Drivers, Accidents, Costs. Roster is the first tab and the one you land on.

Above the slider, the page header carries a + Add Vehicle button. That is the only way to add a new vehicle to the roster, none of the other six tabs can create a vehicle, they only log activity (service, compliance events, accidents, costs) against vehicles that already exist.

The roster table

When you have at least one vehicle on file, the tab opens with a one-line count ("3 vehicles on file. Click a row to open the vehicle profile.") followed by a table with six columns.

• Name. The vehicle's name as you entered it, for example "Truck 4" or "Van 2." If a license plate is on file, a second line under the name reads "Plate {plate number}" and, when the plate's state or province is known, adds it in parentheses, for example "Plate ABC-1234 (OH)."
• Type. What kind of vehicle it is: Service Truck, Cube Van, Pickup, Cargo Van, Equipment Trailer, Hydrovac, Contents Transport, or Other. When a vehicle is filed as Other, Verinode shows whatever free-text label you gave it (for example "Box Truck") instead of the generic word "Other," so unusual vehicles still read clearly in the list.
• Ownership. How you hold the vehicle: Owned, Leased, Financed, or Rented. This is a simple fact field, it does not drive any calculation on this tab, but it feeds the lease and loan costs you track on the Costs tab.
• Year / Make / Model. The three fields joined into one string, for example "2021 Ford Transit." Any of the three can be missing (a vehicle you have not fully profiled yet), in which case only the fields you have are shown. If none are on file, the column shows a dash.
• Mileage. The vehicle's current odometer reading, right-aligned with thousands separators and an "mi" suffix, for example "84,210 mi." If no mileage has been recorded, the column shows a dash. This is the same mileage figure that maintenance records reference when they log the odometer at time of service.
• Status. The vehicle's current operating state: Active, Retired, Sold, In Repair, or Totaled. This is a simple status label on the Roster tab, it is not filtered or grouped here, every vehicle stays visible regardless of status so you always have the full history of the fleet in one place.

Opening a vehicle's profile

Every row in the roster table is clickable. Click anywhere on a row and Verinode opens that vehicle's full profile on top of the slider, the detail view where VIN, purchase price, garaging location, primary driver, condition, and notes live alongside the vehicle's maintenance, compliance, insurance, and accident history. The Roster tab itself is intentionally a summary line, it exists so you can scan the whole fleet fast and then drill into the one vehicle you need.

The same row-click behavior threads through the other Fleet tabs. A maintenance record, a compliance event, or an accident row all click through to the same vehicle profile, just from a different starting point, so however you find a vehicle you land in the same place.

The empty state

If you have not added a vehicle yet, the Roster tab reads:

No vehicles yet. Use "+ Add Vehicle" in the page header to capture your first service truck, van, or trailer.

There is no placeholder table and no sample data. Once you add your first vehicle, the table and its row count appear immediately, no reload required.

How vehicles get on the roster

Most operators start by using + Add Vehicle directly, name, type, and ownership are the only required fields, everything else (VIN, year, make, model, plate, mileage) can be filled in on the vehicle profile whenever you have it. Vehicles can also flow in automatically: a forwarded registration document or a vehicle-related invoice can populate a vehicle record without any manual entry. See Forwarding documents and Connecting your data for how that ingestion works.

Best-practice example

Say a broker asks how many vehicles are on your commercial auto policy and what they are. Open Fleet → Roster, scan the Type and Ownership columns to confirm the count and mix (owned trucks vs. a financed trailer, say), then click through to any vehicle whose VIN or plate the broker needs. That same roster count is also what the Insurance tab checks against the "vehicles covered" figure on your policy, so a mismatch between the two is worth a look before your next renewal.

Related reading

• Connecting your data: how documents and integrations flow vehicle, invoice, and registration data into Verinode.
• Forwarding documents: send a registration, invoice, or policy document by email and Verinode reads it.
• Clients and carriers: the same row-click-to-profile pattern used across every section, including Fleet.

Data sources