The Facilities home: hero footprint and Take Action tiles

What the Facilities home shows

Facilities is where Verinode reads your physical footprint: offices, warehouses, equipment yards, truck hubs, storage units, and branches. It is not a lease management system or a maintenance ticketing tool. It reads the properties, leases, compliance events, consumables, and recurring costs you have entered or forwarded in, and surfaces the footprint's shape, what needs a decision this month, and what it costs to run. You decide what to renew, what to file, and what to reorder.

Where to find it

Open Facilities from the sidebar, under the Operations group, at iq.verinode.ai/facilities. The header carries a Send Data button (forward a lease, invoice, or inspection document straight into Facilities) and a + Add Facility button that opens the add-facility form.

The home page is four rows, top to bottom: the hero, Take action, Explore, and Recently added. This article covers the hero and the Take Action row. The five Explore tiles (Footprint, Leases, Compliance, Consumables, Recurring Costs) each open a full tab in the Facilities card slider, which is out of scope here, see the sibling articles linked at the end.

The hero: Active Footprint

What it is. The hero is a single number: how many facilities are currently active. Everything else in the hero explains that number.

What you see.

• Active Footprint (the eyebrow label) with the count of active facilities as the large headline number.
• A pill beside the headline reading either "N Owned" or "N Leased", whichever group is larger among your active facilities. If you own more locations than you lease, the pill reads Owned; if you lease more, it reads Leased. The pill is omitted entirely when you have zero active facilities.
• A line of supporting text under the headline: how many facilities are active versus archived or exiting, and your total square footage across the active footprint (for example, "4 active · 1 archived or exiting. 38,500 sqft across the active footprint."). If no facility has square footage recorded yet, this reads "Square footage not captured yet." instead of a fake zero.
• Three secondary figures on the right:

- Total Sqft, the sum of square footage across active facilities, with the sub-label "Across Active Properties" (or "Not Captured Yet" if nothing has square footage on file). - Owned, the count of active facilities with ownership type Owned, sub-labeled "Property On Balance Sheet" (singular) or "Properties On Balance Sheet" (plural). - Leased / Rented, the count of active facilities with ownership type Leased or Rented, sub-labeled "Property You Pay Rent On" or "Properties You Pay Rent On".

How ownership is counted. A facility rolls into Owned only when its ownership type is exactly Owned. Leased and Rented both roll into the Leased / Rented figure. Subleased facilities are tracked on the facility record but are not counted in either hero bucket, they show up correctly labeled inside the Footprint tab itself.

Empty state. With zero facilities on file, the headline reads 0 and the sub-text reads: "Add an office, warehouse, equipment yard, or truck hub to start tracking lease deadlines, compliance, and per-location cost across your operation." No pill is shown. This is an invitation to add your first facility, not a broken page.

The Take Action row

Take Action is four tiles: the things that need a decision or an eye on them this month. Each tile click opens the matching tab in the Facilities card slider (Leases, Compliance, or Consumables), anchored to where you clicked.

1. Notice Windows

What it is. A lease's notice deadline is the last day you can tell a landlord you are not renewing before the lease auto-renews or the option lapses. This tile counts how many of your active leases have a notice deadline landing in the next 90 days.

What you see. The tile's number is the count of active leases whose notice deadline falls between today and 90 days out. The sub-line reads "Nothing in the next 90 days" when the count is zero, or "N auto-renew imminent" when there are upcoming windows, N being how many of those leases are also set to auto-renew within the next 30 days specifically. Below the number, a dot-grid preview shows one dot per active lease, with the ones inside the 90-day window flagged in amber, so a cluster of upcoming decisions reads at a glance against your total lease count.

What to do. Click through to Leases and work the leases with the nearest notice deadlines first, especially any flagged as auto-renew imminent, those are the ones where missing the window locks you into another term automatically.

Empty state. With zero facilities on file, the tile shows an em dash and reads "Notice deadlines surface here" instead of a stale "0."

2. Compliance Overdue

What it is. Compliance events are the recurring obligations tied to a location, fire inspections, OSHA postings, business licenses, certificates of insurance, elevator inspections, fire extinguisher service, HVAC service, pest control, sprinkler inspections, and move-out inspections. Each scheduled event carries a next-due date. This tile counts how many scheduled events are past that date right now.

What you see. The number is the count of scheduled compliance events whose due date has already passed. The sub-line reads "N due in next 30 days" when nothing is overdue, or "Past due, needs attention" when something is. The preview is a segmented bar built from every scheduled event: the overdue slice in a red (ember) tone, the due-in-30-days slice in amber, and everything else neutral, so you can see the overdue cluster's size against your full compliance calendar in one shape.

What to do. Click through to Compliance and clear the overdue items first, an expired certificate of insurance or a lapsed inspection is the kind of gap a carrier or an insurer will ask about.

Empty state. With zero facilities, the tile shows an em dash and reads "Inspections, COIs, OSHA postings" as a preview of what will populate here.

3. Reorder Needed

What it is. Consumables are the stockable supplies you keep at a location, PPE, drying and antimicrobial supplies, janitorial stock, office supplies, safety gear. Each tracked item can carry a reorder threshold. This tile counts how many tracked items are at or below their threshold right now.

What you see. The number is the count of consumables where quantity on hand has fallen to or below the reorder threshold you set for that item. The sub-line reads "Stock levels look fine" when nothing is low, or "Consumables at or below threshold" when something is. The preview is a gauge showing the percentage of tracked items that are NOT low stock, so a full gauge means your stock position is healthy and a gauge that has slipped means a low-stock run is building.

What to do. Click through to Consumables and reorder the flagged items before a crew shows up to a job without dehumidifier bags or PPE on the shelf.

Empty state. With zero facilities, the tile shows an em dash and reads "Track PPE + supplies per location."

4. Compliance On-Time

What it is. This is a current-state read, not a historical track record: of every scheduled compliance event you have on file right now, what share is not past due today. Verinode reads this from the same last-completed and next-due dates as the Compliance Overdue tile, run through the deadline-adherence engine in lib/process/cadence.ts. Because a compliance record only carries the current open due date (not the prior deadline each past completion was measured against), Verinode reports the honest snapshot question, "is this obligation current right now," rather than inventing a historical on-time percentage it cannot actually reconstruct from the data on file.

What you see. The tile shows a percentage, the share of scheduled compliance events that are not currently overdue. The sub-line reads "N overdue" when something is past due, or "All current" when nothing is. Until enough compliance events exist to compute a rate, or if you have never logged any compliance due dates, it shows an em dash and reads "Log compliance due dates to track on-time rate." The gauge preview colors green at 90% and above, amber between 70% and 90%, and red below 70%, the same adherence zones used elsewhere in Verinode for on-time reads.

What to do. A green or high-amber reading means your compliance calendar is broadly under control. A red reading is a signal to open Compliance and work down the overdue list before it grows, not a score to optimize for its own sake.

Best-practice example

Say your Facilities home shows 4 active facilities with a 4 Owned pill, 22,000 sqft across the active footprint. Notice Windows reads 1, with "1 auto-renew imminent." Compliance Overdue reads 2, "Past due, needs attention." Reorder Needed reads 0, "Stock levels look fine." Compliance On-Time reads 75%, "2 overdue." Read together: your lease position is stable (mostly owned, one renewal decision on the horizon that will lock in automatically if you miss the window), but two compliance obligations across your four locations have slipped past due, which is also why the on-time rate has dipped into the amber zone. Click Compliance Overdue first to see which locations and which event types (a lapsed fire extinguisher service reads differently than an expired COI), clear those, then check the lease notice deadline before the auto-renew window closes.

Related articles

• Vendors and equipment
• How benchmarks work
• Reading a benchmark
• The decision workspace
• Forwarding documents
• Connecting your data

Data sources