Equipment: your fleet at a glance

What Equipment is

Equipment is where Verinode reads your fleet, dehumidifiers, air movers, air scrubbers, moisture meters, extractors, truck mounts, trucks, and every other piece of gear you run jobs on, and turns it into a plain answer to three questions: what do I own, what shape is it in, and when does it start costing me more than it earns. Verinode does not manage your equipment or replace whatever spreadsheet, ERP export, or maintenance log you already keep. It reads the purchase invoices, photos, and records you send in, computes age against an industry-standard expected life, checks calibration windows, and surfaces what needs a decision. You decide what to service, retire, or replace; Verinode's job is to make sure that decision surfaces before a unit fails on a job instead of after.

Where to find it

Open Equipment from the sidebar. The route is iq.verinode.ai/equipment.

If Equipment has never been switched on for your account, or IQ has flagged it as worth turning on, you will land on a "Switch on Equipment" gate instead of the section itself. It reads: "Your gear, how hard it works, and when it pays to replace it." One click on the activation button switches the section on (the button reads "Switching on..." while it runs) and the page re-renders in place, no separate confirmation screen.

Once Equipment is active, the page is a single scrolling home built from four rows: a hero at the top, then Take Action, Explore, and Most recent. Clicking almost anything on the page, a tile, a unit, a decision, opens an overlay on top of the home (not a page navigation) with tabs across the top: Findings, All Equipment, Condition, Utilization, and Benchmarks. The home page you are reading about here is the front door into that overlay.

The hero: Active Equipment

At the top of the page, in small capitals, the eyebrow reads ACTIVE EQUIPMENT, with a large count underneath. That count is the number of equipment records you have on file whose status is not retired, it counts rows, not the quantity field inside each row (more on that distinction below).

Next to the headline, a pill shows your calibration rate when at least one unit belongs to a class that needs periodic calibration, for example "94% Calibrated." The pill's color follows the number: green at 90% or above, yellow from 70% up to 90%, and red below 70%.

Under the headline, a line of context adjusts to what you actually have:

• No equipment on file: "Add Data, your fleet appears here as soon as a CSV, photo, or invoice lands."
• Equipment on file, none of it rented: "N active across M classes."
• Equipment on file with active rentals: "N active across M classes · K rented."

To the right, two secondary tiles round out the hero:

• Avg Age, your fleet's average years in service. Reads "Add Purchase Dates" instead of a number until at least one unit has a purchase date logged, and flags red once the average passes 7 years.
• Aging, the percentage of your active units that have crossed 80% of their expected lifespan (see "Expected lifespan and calibration windows" below for how that lifespan is set). Same "Add Purchase Dates" placeholder until you have dated units, and flags red once it reaches 25% or higher.

Take Action

The Take Action row is where Equipment asks you to do something, either talk to the agent, feed it more data, set up a recurring workflow, or act on something it already found. Four kinds of tile can appear here, in this order:

1. Ask IQ. The first tile in every section, a dark cover tile that opens the agent panel on a section-specific prompt so you can just start typing about your equipment. It retires itself once you have used it at least once for this section.
2. Deepen Equipment. A self-loading tile that only shows up once you already have some equipment data flowing in but are missing pieces IQ needs to say more, for example a purchase date or a vendor link. It lists what is already in with a checkmark and what is still missing, tagged with which tool it should come from. Equipment ships its own detailed cold-start prompt (case 1 below), so this tile stays quiet until there is at least partial data to build on.
3. Maintenance Schedules. A launch tile titled "Maintenance Schedules" with the subtitle "Never miss a service" and a Start button. Clicking it opens the Maintenance Schedules tool as a center overlay, where you set a service interval once (a filter change, an oil service, a calibration) and Verinode flags what is coming due, for example "Air mover #3, filter change, Due in 12 days."
4. Your open decisions. Up to ten decision tiles pulled from the equipment detector, the first rendered larger (hero size), the rest as standard tiles. Each tile is labeled with the unit or vendor it concerns, or "Inventory" when a decision spans the whole fleet rather than one unit. Clicking a tile opens the Findings tab on that specific decision.

When there are no open decisions, the row shows one of three honest empty states depending on what Verinode actually knows about your fleet:

• No equipment on file yet: "Get your equipment fleet on the radar," with the body "Three quick moves and your first equipment decisions surface within minutes," and three steps: upload an equipment purchase or rental invoice, snap a photo of an equipment tag or serial plate, or forward a service or repair email (with a link into connecting your data). The footer reads "Decisions surface as the detector reads age, calibration, and capacity."
• You have equipment and have already cleared every signal Verinode raised: "All clear on your equipment," with a body that counts the signals you worked through, for example "You've worked through 3 signals. New ones will surface here as the detector finds them, until then, nothing needs your attention."
• You have equipment but the detector has not surfaced anything yet: "Still learning your equipment," with the body "As the detector analyzes age, calibration, and peer-adoption patterns, top decisions will appear here."

That third case is deliberately different from "nothing to see," it means Verinode is still building enough signal on your specific fleet, not that your equipment is fine.

Explore

The Explore row is five metric tiles, each a different lens on the same fleet, each clicking through to a specific tab (or a specific anchor inside a tab) so you land exactly where the number came from.

• All Equipment. The headline is your total quantity across active units, added up from the quantity field on every record (a single row logged as "5" identical air movers counts as 5 here, even though it is one record). The line underneath reads "N units · M classes," where N is the number of distinct equipment records and M is how many equipment classes your fleet spans. Clicking it opens the All Equipment tab.
• Aging Units. The same 80%-of-expected-life percentage from the hero, read here as "past 80% of expected life," with a gauge that goes green up to 25%, amber up to 50%, and red above that. When you have shared enough benchmark data, or industry reference data exists for the metric, a delta line compares your rate against peers or the broader industry, for example "-6pp vs Peer," colored good when you are lower (lower aging is better) and bad when you are higher. Clicking it opens the Condition tab, scrolled to the age section.
• Calibration OK. The share of your calibrated-class units (moisture meters, thermal cameras, hygrometers, psychrometers) that are currently within their calibration window, read as "of calibrated-class units," with a ring gauge, green at 90%+, amber from 70% to 90%, red below 70%. Same peer or industry comparison line as Aging Units, but here higher is better. Clicking it opens the Condition tab, scrolled to the calibration section.
• Rentals. A count of your active rented units, captioned "units past 60 days on rental," with a bar preview of months-on-rental per unit, longest bar first, so the units furthest into a rent-versus-buy decision stand out immediately. Clicking it opens the Condition tab, scrolled to the rental-pressure section.
• Benchmarks. Your fleet's average age in years, captioned "avg inventory age." When a peer or industry reference is available, the preview shows your average age against that reference as a marker, toned good when you run younger than the reference. Without a reference to compare against, it falls back to a small spread of your own unit ages instead. Clicking it opens the Benchmarks tab.

Most recent

The bottom row lists your equipment as a stack of tiles, sorted so the units that need attention soonest sit first, ranked by how far each unit has moved through its expected lifespan (not by when it was added). Up to 20 units show here.

Each tile shows:

• The unit's equipment class as the label (or "Equipment" if it has not been classified yet).
• A large age figure, for example "3.2y," or "age unknown" when there is no purchase date.
• Underneath, "of Ny" showing the expected lifespan for that class, or "life expected" as a placeholder when age is unknown.
• The unit's name with a small inline icon.
• A meta line combining ownership (Owned, Rented, Leased, or Financed), condition, and location when one is on file, for example "Owned · good · Bay 3."

Clicking a tile opens the All Equipment tab with that specific unit's detail card in front.

When you have no active equipment yet, the row reads: "Equipment will appear as you forward CSVs, drop photos, or paste screenshots of your inventory."

How a fleet loads from your equipment records

Every unit on this page comes from one place: your equipment records, one row per unit (or per identical batch, via the quantity field). Verinode reads a fixed set of fields off each record to build the whole page: name, model number, serial number, purchase date and price, ownership type, vendor, condition, status, quantity, location, and, where relevant, last and next calibration dates and last and next maintenance dates, plus any maintenance notes.

Two enrichment steps run on top of your raw records before anything renders:

• Classification. Each unit that has an equipment class linked gets that class's name resolved (for example, "LGR Dehumidifier") so tiles and the hero can group and label correctly. Units ingested before classification existed, or that came in through a path that skipped it, run through a one-time backfill on every page load: a deterministic matcher (no AI guessing) checks catalog product matches and name keywords, and only writes a class when it has a defensible match. Anything it cannot confidently classify stays unclassified, and you can link it by hand from the unit's detail view.
• Vendor linking. Where a unit has a vendor on file, Verinode resolves that vendor's name the same way, so the meta lines and detail views show a name instead of an internal reference.

A few things worth knowing about how the numbers behave:

• Retired units do not count toward fleet health. Every metric on this page, the hero count, average age, aging percentage, calibration rate, class count, and rental count, only considers units whose status is not retired. A retired unit still exists in your full inventory and is reachable from the All Equipment tab, it just does not drag down (or pad) your active fleet's numbers.
• Quantity and record count are two different things. "N active" in the hero and "activeUnits" wherever you see it counts equipment records. "All Equipment" in the Explore row counts the summed quantity field across those same records. A five-unit batch logged on one record moves the second number by five and the first by one.
• Purchase price is read as a number, not text. Verinode stores purchase price precisely and converts it for arithmetic before any total or average touches it, so a partial or malformed price never silently breaks a page-level calculation, it is simply excluded from that unit's age or spend math until corrected.

Expected lifespan and calibration windows

The aging and calibration numbers on this page are not guesses, they come from a lookup table Verinode keeps per equipment class, drawn from industry-standard service life. A few examples: dehumidifiers (LGR and conventional) run about 5 years, air movers and portable extractors about 6 to 7 years, thermal imaging cameras and truck mounts up to 8 years. A class Verinode has not mapped yet defaults to 6 years so the aging math always has something to divide against.

Calibration windows apply to instrument classes only, pin and pinless moisture meters, thermal imaging cameras, hygrometers, and psychrometers, each on a 12-month cycle, in line with IICRC guidance. Everything else (dehumidifiers, air movers, extractors, trucks) has no calibration requirement and simply does not factor into the Calibration OK tile.

Best-practice example

Say your hero reads "18 active across 6 classes," with a red 22% Calibrated pill and Aging flagged red at 31%. Open the Condition tab from the Calibration OK tile first, instrument calibration is a same-day fix and the cheapest thing on the list to clear. From there, check the Aging Units tile: if the Rentals tile also shows several bars stacking up near the top (long months-on-rental), that combination, aging owned units plus long-running rentals, is usually the clearest signal that a purchase decision is overdue on at least one class. Open the unit directly from Most recent and let IQ walk the keep, service, retire, or replace call with the actual numbers behind it.

Related reading

• The decision workspace
• How benchmarks work
• Reading a benchmark
• Connecting your data
• Forwarding documents

Data sources