Quarterly reviews: board-ready network snapshots

What a quarterly review is

A quarterly review is one of four document types stored in Vault, HQ's document library, alongside Discovery Day Packs, compliance audits, and member cohort reports. Vault labels this type "Board-ready snapshots": each quarterly review is meant to be handed to a board, a lender, or a PE partner as a self-contained read on how the network performed over a defined period, without anyone needing to open Verinode HQ itself.

Like every document in Vault, a quarterly review is built from your network's aggregate data: rollups, rankings, and compliance-level counts computed across your memberships as a whole. It is never a window into one membership's private, unaggregated business records. Memberships own their own data; HQ sees the network picture. See How HQ protects membership data for the full boundary.

A finished quarterly review produces a PDF, and, once ready, a companion Excel (XLSX) export with the same period covered.

Where to find it

• HQ sidebar: click Vault.
• Direct URL: hq.verinode.ai/documents.

On the Vault page, quarterly reviews have their own row, titled Quarterly reviews, positioned below Discovery Day Packs and above Compliance audits. Every quarterly review your network has generated appears there as a tile.

A quarterly review can also appear in the Recent row near the top of the page, which shows the 12 most recently generated documents across all four types, newest first. If your network generates reports steadily, a quarterly review will drop out of Recent over time as newer documents (of any type) push past it, even though it stays visible permanently in the Quarterly reviews row below.

Reading a quarterly review tile

Every quarterly review tile shows the same four things, rendered as a wide, double-size tile with a copper accent:

• Type label, "Quarterly review."
• Period, the reporting period the review covers, shown as a range (see "How the period label is derived" below).
• Availability line, "PDF + XLSX available" once the PDF is ready, or "Generation incomplete" while it's still being assembled. This line reflects whether the PDF file itself is ready; it does not check the Excel export separately.
• Generated timestamp, a relative label: "today," "1 day ago," "N days ago" for anything under 30 days, then "1 month ago" or "N months ago" beyond that.

Clicking a tile opens the review's file: its PDF when one exists, or its Excel export if that's what's available.

How the period label is derived

Each quarterly review carries a start date and an end date for the period it covers. When both are present, the tile's headline shows them as a from/to range, trimmed to year and month, joined with an arrow, for example:

2026-01 → 2026-03

If a review doesn't have both a period start and a period end recorded, for instance one that's still mid-generation, the tile falls back to showing the date it was generated instead, in full year-month-day form, for example 2026-04-14. The fallback only applies when the period bounds aren't set; it isn't a separate display mode you choose, it's simply what the tile shows when the period fields are empty.

How quarterly reviews roll into the hero's last-generated metric

The summary panel at the top of Vault, above the Recent row, gives you a library-wide read on how much has been generated and how current it is. Quarterly reviews feed that panel in three specific ways:

1. The total count. Every finished quarterly review counts toward the big Generated documents number at the top of the panel, alongside every Discovery Day Pack, compliance audit, and member cohort report.
2. The "N new 30d" pill. If a quarterly review (or any other document) was generated in the last 30 days, it counts toward the number in that pill. With nothing generated in the last 30 days, the pill instead reads "Library current"; with no documents in Vault at all, it reads "Nothing yet."
3. The by-type figure and the summary line. A dedicated smaller figure on the panel, labeled Quarterly reviews with the sub-label "Board-ready snapshots," shows exactly how many quarterly reviews exist in your library. That same count also appears in the plain-language summary line under the headline, for example: "2 Discovery Day Packs · 3 quarterly reviews · last generated 4 days ago." Note that this summary line specifically calls out Discovery Day Pack and quarterly review counts; compliance audits and member cohort reports aren't named in that line, even though they count toward the total and toward the "Board-ready" and "Audit + cohort" figures shown elsewhere on the panel.

See Reading the generated-documents summary for the full panel, including the empty state and the other two by-type figures.

Empty states

If your network has no quarterly reviews yet, the Quarterly reviews row reads: "No quarterly reviews yet." This is expected for a network that hasn't had one generated for it yet; nothing needs to be set up, the row simply fills in once a quarterly review exists.

If Vault has no documents of any type yet, the summary panel's headline reads 0, the pill reads "Nothing yet," and the line underneath reads: "Generated reports land here as Discovery Day Packs, quarterly reviews, compliance audits, and member cohorts ship. PDFs are stored with their period and a link back to the franchisee data they cite." The Recent row shows its own prompt in that state: "No documents generated yet. Use the Generate button to run a Discovery Day Pack or open the Discovery Day surface for the full builder."

The privacy boundary

Every figure in a quarterly review is drawn from your network's aggregates: rollups, counts, and rankings computed across memberships as a whole. It never surfaces a single membership's private, unaggregated business data, and it never will by way of a setting or a permission you have to configure. Memberships own their own underlying data; HQ, and every document in Vault, only ever works with the network-level picture built from it.

Related

• Vault: your HQ document library
• Reading the generated-documents summary
• Recent documents and opening a report
• Compliance audits in Vault
• Member cohort reports
• Generating a new report
• How HQ protects membership data