The full sponsorship ledger and audit trail

What this page is

The sponsorship ledger is a read-only record of every Intelligence Unit (IU) movement your network's sponsorship pool has ever processed: every grant into the pool, every drawdown a franchisee took from it, every monthly refill, every onboarding stipend, and every refund or adjustment. It exists so an auditor, a finance lead, or an HQ admin who wasn't the one who took the action can independently answer "where did our sponsorship dollars go, and who moved them."

This page does not let you fund the pool, issue a stipend, or reverse anything. Those actions live in Settings, under the Sponsorship tab. The ledger page is the audit mirror of that tab: it shows you the consequences of every action taken there (and every automated action, like a monthly refill) without giving you a way to take new ones from this screen.

Where to find it

In the HQ sidebar, open Sponsorship. The page loads at hq.verinode.ai/sponsorship. It carries the page title "Sponsorship" and the on-page heading reads Network IU Economy, with the description:

"Every grant, drawdown, refill, and refund the pool has processed. Funding actions live in Settings → Sponsorship."

If you're looking to actually fund the pool, earmark a stipend reserve, or set up a monthly subscription refill, go to Settings → Sponsorship instead. This page is the record of what happened, not the control panel.

The hero stats row

At the top of the page, four tiles show your pool's current standing:

• Pool balance, the IUs currently sitting in your network's shared sponsorship pool, available for franchisees to draw against when they run AI work. Subtitle: "Sponsors franchisee calls."
• Prepaid, a separate one-time-purchase balance, distinct from the recurring pool. Subtitle: "One-time purchases."
• Stipend reserve, IUs earmarked specifically for onboarding new franchisees, held apart from the general pool so it can't be drawn down by day-to-day usage. Subtitle: "Earmarked for onboarding."
• Monthly refill, the size of your recurring monthly top-up, if your network has an active IU subscription. Subtitle reads "Per recurring period" when a subscription is active, or "No subscription yet" when it isn't. Without an active subscription, this tile shows 0, you can still fund the pool one-time from Settings.

The all-time totals row

Below the hero stats, a second row of four tiles sums the entire ledger history into running totals:

• Pool funded (shown in green, as an addition), total IUs ever credited into the network pool across every grant.
• Stipend earmarked (shown in green, as an addition), total IUs ever set aside into the stipend reserve.
• Drawn by franchisees (shown in red, as a subtraction), total IUs franchisees have drawn down from the pool to cover their own AI usage.
• Onboarding granted (shown in red, as a subtraction), total IUs actually paid out as onboarding stipends to individual franchisees.

These are lifetime totals across the full ledger, not just what's visible in the table below (which is capped, see next section).

The ledger table

Below the totals, the Ledger section header shows a count in parentheses, the number of rows currently loaded, up to a maximum of 200 shown at once, newest activity first.

If nothing has happened yet, you'll see this exact empty-state message instead of a table:

"No pool activity yet. Once the pool is funded the first time, every grant, draw and refund shows up here."

Once there's activity, each row in the table has six columns:

• When, the timestamp of the ledger entry, shown in your local date and time.
• Reason, a plain-language description of what happened. The underlying reasons map to labels as follows:

- Admin funded pool, an HQ admin manually added IUs to the network pool. - Stipend reserve earmark, an HQ admin set aside IUs into the onboarding stipend reserve. - Monthly subscription refill, the recurring monthly top-up to the pool from an active IU subscription. - Stripe purchase, a one-time IU purchase. - Onboarding stipend grant, a one-time stipend paid out to a specific franchisee joining the network. - Franchisee drawdown, a franchisee spent IUs from the shared pool to cover their own AI usage. - Refund, IUs returned to a balance. - Expired IUs, IUs that lapsed rather than being spent. - Admin adjustment, a manual correction made by an HQ admin.

• Bucket, which balance the entry affected: Network pool, Prepaid, or Stipend reserve.
• Operator, the franchisee location this entry relates to, when one applies (for example, which franchisee received a stipend or drew down the pool). Shown as the location's name. Entries that aren't tied to a specific franchisee (like a pool-wide admin funding action) leave this blank.
• Initiated by, who took the action: the HQ admin's name, or "Admin" if the acting admin's name can't be resolved, or "System" for automated entries like a monthly refill that no person triggered. On some networks (for example, evaluation or demo environments), this column may show "A teammate" instead of a specific name as a privacy safeguard, even though the entry itself is real.
• Delta, the size of the movement, shown with a plus sign in green for anything added to a balance, and a minus sign in a warmer color for anything drawn from one.

How to use it

Treat this page as your source of truth when reconciling "how many IUs has this network actually sponsored, and where did they go." A few common uses:

• Verifying a stipend was paid. Search the table for "Onboarding stipend grant" rows and confirm the franchisee location and amount match what you expected when a new member joined the network.
• Checking pool health over time. Compare the "Pool funded" total against "Drawn by franchisees" to see whether your network is funding the pool faster than franchisees are spending it, or the reverse.
• Auditing who did what. The "Initiated by" column tells you which admin took a manual funding or adjustment action, versus what happened automatically (System) through a scheduled monthly refill.
• Confirming a subscription refill landed. If your network has an active monthly IU subscription, each period's refill shows up as its own "Monthly subscription refill" row against the Network pool bucket, so you can confirm it posted on schedule.

Holding the privacy boundary

Everything on this page respects the same boundary as the rest of HQ: you see aggregate movement of sponsorship IUs and which franchisee location they were associated with, never the franchisee's underlying business data, decisions, or day-to-day operations. A franchisee's row here only ever tells you "this location received a stipend" or "this location drew this many IUs", never what the franchisee used those IUs for or what data sits behind their own account. Franchisees own their operational data; HQ sees the aggregate flow of network-sponsored IUs and compliance, nothing more.

Related help

• /help/hq-sponsorship-fund-pool
• /help/hq-onboarding-stipend
• /help/hq-intelligence-unit-basics